Discover the Ferry Lane Social Club

Terms

Ferry Lane Social Club

RULES

  1. Name

The Club shall be named Ferry Lane Social Club Limited (FLSC Limited).  The address of the Club is Ferry Lane, King’s Lynn, Norfolk, PE30 1HN

 

  1. Objects

The objects of the Club shall be:-

To carry out the business of a bona-fide Members’ Club providing the means of social activity, mutual helpfulness, sports, recreation and other advantages of a Club.  The Club is a not for profit organisation. 

 

  1. Supply

The Executive Committee shall be supplied by the Executive Committee with copies of the registered rules, and shall be bound to deliver a copy to all members on their election and to any other person, on demand, together with copies of registered partial amendments on such payment (not exceeding £1.00), as the Executive Committee may from time to time determine. 

 

  1. Amendment

No amendment of these rules is valid until voted upon by members at a general meeting.

 

  1. Bye-Laws

The Executive Committee shall have power to make such bye-laws as it may consider necessary for the good order and management of the Club, provided that no such bye-laws shall conflict with any of the rules.  A copy of all such bye-laws shall be posted conspicuously on the Club notice board. 

 

  1. Eligibility for Membership

All members of the Club must be at least 18 years of age.

 

  1. Application for Membership

 

  1. Full Membership £35 per annum

Applications for full membership shall be made to the Secretary.

Applicants must sign an application form.  The application form must contain present name, address, email address and telephone number of each applicant signed by a proposer who must be a full member of the Club and a seconder who must be a member and Executive Committee of the Club.  The joining fee and first year’s subscription will be paid on completing the application. This form shall be posted in the Club for at least two clear days prior to the proposed member’s name being considered by the Executive Committee.

 

  • The Executive Committee has the sole authority to admit applicants to membership or to reject them. The decision of the Executive Committee shall be final. 
  • The reason for the decision shall not be conveyed to the applicant.
  • Any applicant whose application is rejected will have their fees paid refunded.
  • Immediately upon admission the new member shall:-
  • Be provided with a password and webpage account to access a copy of the Club’s registered rules which are always displayed in the club; A hard copy can be made available on written request to the secretary.
  • Receive a FLSC Limited membership card.

 

  1. Temporary Membership

Application for temporary membership shall be made to the Secretary. Where applicable, applicants must submit evidence of their membership to the FLSC.

The names and addresses of applicants for temporary membership should be posted in the Club for at least two clear days before the membership becomes valid. 

The Executive Committee may authorise the admission of temporary members from the date being two clear days from the date of receipts of the relevant application.

Membership shall only become valid after the payment of a subscription in accordance with the next rule, the receipt for which shall constitute the temporary membership card. 

 

  1. Honorary membership

At the first committee meeting after the AGM or when approved by 3/4 of the committee. Member could be made Honorary for the services or past association with the club.

Automatic honorary membership will be given to the following:

The sitting MP, The Mayor of Kings Lynn and West Norfolk, The Kings Lynn Ferryman

 

The Trustees for the time being of the Ouse Amateur Sailing Club.  Any further existing Honorary Members of the Ouse Amateur Sailing Club. 

  1. Subscriptions and Joining Fees

 

  1. Who Pays

All members (included Senior Citizens) shall pay an initial joining fee together with a subscription as may from time to time be determined by the Executive Committee and ratified by the members at an Annual General Meeting.

 

Temporary members shall pay a joining fee and subscription as determined by the Executive Committee.

 

  1. Payments Due

The subscription for the current financial year becomes due as soon as an applicant is admitted to membership and subsequently on the first day of January being the beginning of the Club’s financial year. 

 

  1. Arrears

Any member who has not paid his subscription within 31 days after it has become due shall be considered to be “in arrears”.

 

  1. Lapsed Membership

Any member who subscription is still not paid within eight weeks of becoming in arrears shall cease to be a member.  The membership secretary will contact the lapsed member on 2 occasions by email, and once by mail to the addressed registered with the secretary before final removal

A notice of lapsed members will be displayed on the club notice board for 2 months in which time the lapsed member may automatically re-join without joining fee provided the secretary has been given a reasonable explanation in writing.

 

  1. Senior Citizens

Members over the age of 65 years shall be entitled to reduced membership (£30 per annum) so long as they have not been in contravention of any of the rules of the Club. 

 

  1. Register of Members

Register

The Club shall keep at its registered office a register in which the Secretary shall enter the following particulars:-

 

  1. The names and addresses of all the members;

 

  1. The names and addresses of the Officers and Executive Committee with the offices held by them respectively and the dates on which they assumed office.

 

  1. The email addresses and contact telephone number of each member.

 

  1. Address Change

Any member changing their address, email or telephone numbers must notify the Secretary of such change within fourteen days thereafter. 

 

  1. Cessation of Membership

A member shall cease to be a member:-

 

(a)        By non-payment of subscriptions;

(b)        By expulsion;

(c)        By resignation; (Any member wishes to resign must send written notice to the Secretary and have their registration formally accepted by the Committee).

(d)        Upon death.

 

  1. Admission of Non-Members to the Club

Guest of Members

In addition to their immediate family any member may introduce friends as guests provided that no member may introduce more than two guests at any one time and no individual (who is eligible for membership) may be introduced as a guest more than twice in one year. 

Guests and the member introducing them shall sign their name in a book kept for that purpose. 

Members shall be responsible for the good behaviour of guests introduced by them during the period of their stay in the Club and in the event that a guest is removed from the Club premises for misconduct or other cause, the member introducing such a guest may be subject to disciplinary procedures.  The member must be present throughout the period their guests are in the Club. 

 

 

  1. Guest Approved by the Executive Committee

Persons attending the following functions organised by the Executive Committee or organised by a member and approved by the Executive Committee may be admitted to the Club and intoxicants sold to them, provided that such sales shall be limited by any conditions imposed on the Club’s license by the Licensing Authority:-

  1. Sporting teams and their officials and supporters engaged in sporting fixtures in which a representative team from the Club in participating; or
  2. Occasions of a member’s personal or family nature including parents, grandparents and descendants, not organised for profit and which are customarily celebrated, e.g. weddings, retirements, birthdays, silver and golden wedding anniversaries etc.
  3. Associate membership/associate clubs. Associate clubs are responsible for keeping a register of their members at all times whilst on the premises. At functions this list should be made available at any time.

 

  1. Exclusions

Notwithstanding the above entries under Admission of Non-Members to the Club, the following may not be admitted as guests:-

(a)        Persons whose application for membership has been refused;

(b)        Members who are suspended under any stated rule of this rule book;

(c)        Members who have been ordered to withdraw and who have not subsequently met the Executive                         Committee.

 

  1. Hours of Opening and Closing Club Premises

Monday – Saturday

10am – 1am

Sunday

11am – 11.30pm

 

  1. Licensing Hours/Supply of Alcohol

Alcohol is not supplied or intended to be supplied to members on the premise otherwise than by or on behalf of the Club. 

 

No person shall at any time be entitled to receive, at the expense of the Club or any member thereof, any commission, percentage or similar payment on or with reference to the purchasing of intoxicating liquor by the Club.

 

No person shall directly, or indirectly, derive any pecuniary benefit from the supply of intoxicating liquor by or on behalf of the Club to any person apart from any benefit accruing to the Club as a whole.

 

Licensing hours shall be in accordance with the Club Premises Certificate. 

 

The permitted hours may be extended only by application to the relevant Licensing Authority pursuant to the Licensing Act 2003 (or subsequent legislation).

 

  1. General Meetings

 

  1. Ordinary General Meetings

Ordinary general meetings shall be held as directed by the Executive Committee

The agenda for the meeting must be posted prominently on the Club premises for at least seven days prior to the meeting. 

Notice of a motion submitted in writing by any member and seconded at least seven days before the date of such meeting shall be added to the agendas by the Secretary No matters other than those which appear on the agenda shall be discussed at an ordinary general meeting. 

 

  1. Annual General Meeting

The annual general meeting of the members shall be held in the month of April in each year, on a date to be fixed by the Executive Committee.  The Executive Committee shall post the date and time of the meeting together with an agenda of the business to be conducted prominently in the Club for at least seven days prior to the date of the meeting. 

The business of the meeting shall be to receive a report by the Executive Committee for the previous financial year, to receive a statement of accounts and balance sheet and the report of the auditor for the previous financial year, and such other business as may be included in the agenda. The approval of bylaws and rule amendments must be registered with the secretary 14 days prior to the meeting.

The Secretary shall add of a relevant motion in writing submitted by any full member at least seven days before the date of such meeting to the agenda. 

 

 

 

  1. Special General Meetings

How to be called:

A special general meeting shall be called by the Secretary in the following circumstances:-

 

(a)        Upon the direction of the Executive Committee and in accordance with such direction;

 

(b)        On a requisition, signed by one-fifth of the members or 25 such members, whichever is the less, stating the special object thereof.  The requisition should include both the printed name and signature of the member.  Such meeting shall be held within not less than 21 days and not more than 28 days from the date of the receipt by the Secretary of the requisition.

 

Notice to be given:-

Notice of any special general meeting, and of he objects for which it is called, shall be posted prominently in the Club by the Secretary for at least seven days prior to the date of the meeting. 

 

Business:

No business other than that named in the notice shall be brought before a special general meeting.

 

  1. Quorum

A general meeting may proceed to business if twenty qualified members are present within half an hour after the time fixed for the meeting, otherwise the meeting, if a special general meeting convened on the requisition of the member shall be dissolved: but if an ordinary annual or special general meeting convened by order of the Executive Committee shall stand adjourned to the week following at the same time, and the meeting so adjourned may proceed to business, whatever be the number of members present.  No meeting shall become incompetent to transact business from the want of a quorum arising after the chair has been taken. 

 

  1. Presiding Officer

The Chairman or Vice Chairman or in the absence of all these officers, a member elected by the meeting shall preside at all general meetings. 

 

  1. Voting

All members may attend and speak at any general meeting.  

 

All members shall be entitled to vote on any resolution made before or during at any general meeting. 

 

Voting shall be decided by simple majority of those present except as otherwise provided in these rules and in the event of a tied vote the motion shall be deemed to be lost. 

 

  1. Rescinding

No resolution passed by a general meeting shall be rescinded, except by another general meeting called in accordance with the rule on Ordinary, Special and Annual Meetings.  (As seem above)

 

  1. Officers

Officers of the club shall be as follows:-

  1. Chairman
  2. Vice Chairman
  3. Honorary Secretary
  4. Vice Honorary Secretary
  5. Treasurer
  6. Social, Public Relations and Medial Officer
  7. Membership Secretary

 

Plus up to 3 other members

 

  1. Vacancies

In the event of a vacancy arising among the elected officers, the Executive Committee shall have the power to appoint an eligible member to fill the vacancy until the next ballot held.  The period of appointment should not to exceed twelve months. 

 

  1. Honoraria

Officers may receive such honorarium (if any) as the Executive Committee approve by two thirds majority.

 

 

 

  1. Duties of Officers

The Chairman

The Chairman shall normally preside at all meetings of the Committee and shall have overall responsibility for the conduct of Club affairs. 

 

The Vice-Chairman

The Vice-Chairman shall deputise for the Chairman as necessary.

 

The Honorary Secretary

The Secretary shall be responsible for the paying into the bank of all monies received by the Club from all sources, without any deduction for any purpose whatever, to the credit of an account opened in the name of the Club at such bank and in such manner as the Executive Committee may direct.  Furthermore, the Secretary shall keep such accounts and pay such debts of the Club as the Executive Committee shall direct, and must render to the Executive Committee or a general meeting an account of any monies received and expended by him.  He will attend all general meetings (and all Committee meetings) as directed by the Executive Committee.

 

The Secretary shall keep upon the Club premises a list of the names and addresses of the members of the Club, and a subscription book (or books) in which shall be recorded the payments of such members. 

 

He shall carry out the directions of the Executive Committee and subject to such directions, shall receive monies on account of the Club, and keep such accounts as the Executive Committee may direct. 

 

He shall attend all general meetings (and all Executive Committee meetings) as directed by the Committee, take minutes of the proceedings, ensure the preparation of accounts and balance sheets and annual returns, and submit the same to the auditor.

 

  1. The Executive Committee.

Management of the Club

The Executive Committee shall be responsible for the management of the Club having regard to these rules and to any resolution of a general meeting called. 

 

The Executive Committee, or any officer authorised by them, shall have the power to give orders for goods to be supplied and work to be done as may be necessary for carrying out the purposes of the Club.  However, nothing in this rule shall empower the Executive Committee to incur expenditure except such as is consistent with the purposes for which the Club is established.  

 

No member shall be virtue of his appointment have power to order goods or dispose of the funds of the Club.

 

  1. Payments to Members of the Executive Committee

Unless specifically authorised by a general meeting, a member of the Executive Committee may not:-

 

(a)        Supply goods to the Club for payment;

 

(b)        Enter into a contract for work to be done for the Club;

 

(c)        Hold any office of salary or profit paid by the Club.

 

Note: Honoraria may be paid to officers or other members of the Executive Committee if specifically and individually authorised by a two thirds majority of the members of the Executive Committee.

 

  1. Conduct of Meetings

Frequency

The Executive Committee shall meet at least once per month for general business.  The Chairman or in his absence the Vice Chairman or in his absence the Secretary elected by the members present shall take the chair at meetings of the Executive Committee.  

 

  1. Voting

The quorum of the Executive Committee shall consist of at least two-thirds of the total membership of the Executive Committee.

 

Each member of the Executive Committee shall have one vote only.  Except where otherwise provided in these rules, motions shall be decided by a simply majority of those present and voting and in the event of a tie, the motion shall be deemed to be lost. 

 

  1. Minutes

Minutes of all meetings of the Executive Committee shall be taken by the Secretary or Vice Secretary (on in his absence a member appointed by the Executive Committee).  The Secretary shall cause the minutes of the meetings to be retained for at least ten years. 

 

  1. Vacation of Office

Executive Committee members will vacate their office:-

 

(a)        Upon cessation of membership of the Club;

(b)        Upon suspension.

(c)        Upon resignation submitted to the Secretary in writing and accepted by the Executive Committee.

(d)        Upon death.

 

  1. Vacancies

In the event of a vacancy arising amongst the members of the Executive Committee, the Executive Committee shall have power to appoint an eligible member to fill the vacancy until the next ballot, the period of appointment not to exceed twelve months. 

 

  1. Sub-Committees

The Executive Committee may appoint sub-committees as occasion requires and such sub-committees shall be responsible to the Executive Committee.

 

  1. Conduct of Elections

 

  1. Procedure

The election (other than the Secretary) of Executive Committee members shall be by simple majority vote of the annual general meeting.  No person may hold more than one office.  Each member of the Club shall have one vote for each vacancy. 

 

Eligibility

Any member shall be eligible for election only after he has been a member of the Club for at least 2 years and must be proposed and seconded by two members who must sign the nomination form. 

 

  1. Nominations

At least three weeks before the day fixed for the annual general meeting, a notice shall be posted prominently on the Club premises by the Secretary, inviting nominations of candidates for election to the Executive Committee.

 

  1. Misconduct of Members

No gaming (other than that permitted by law), drunkenness, prohibited drugs, bad language or other misconduct shall be permitted on the Club’s premises.  Any officer or any member of the Executive Committee shall have power to order the immediate withdrawal from the Club’s premises of any member offending under the provisions of this rule and the member may be dealt with by the Executive Committee under the disciplinary rule.  Such a member shall have no right of re-entry to the Club premises or benefits of membership until requested and attending to meet the Executive Committee.  If the next ordinary meeting of the Executive Committee be within less than three days the member may claim to appear before them at that meeting and to have his case dealt with, waiving the length of notice required by the following rule. 

 

  1. Disciplinary Powers of the Executive Committee

The Executive Committee shall have power to reprimand, suspend (for not less than 3 months nor more than 12 months), or expel any member who shall infringe any rule, or whose conduct, whether within or without the Club premises, shall in their opinion, bring the name of the FLSC Limited into disrepute and render the member unfit for membership.

 

No member shall be suspended or expelled without being given an opportunity to be heard by the Executive Committee and to advance a defence, nor unless a majority (of two-thirds of the Executive Committee then present) shall vote for his suspension or expulsion.

Every member required to appear before the Executive Committee under this rule shall receive at least seven days’ notice in writing from the Secretary and the appearance shall normally be within 40 days of the alleged offence. 

The Secretary shall notify the member of the Executive Committee’s decision in writing to within seven days.

 

Any member has the right of appeal and will hear such appeal. 

 

A suspended member shall remain liable to pay his subscription, but shall not be permitted to use any of the facilities of the Club or take any part in the affairs of the Club except as may be provided by the Act.  The Secretary shall hold the Club membership card of suspended members. 

 

  1. Dress Code

Members shall be expected to maintain a reasonable standard of dress and shall under no circumstances wear clothing deemed to be offensive to other members of the Club. 

 

  1. Animals

No animals (except guide dogs) shall be permitted on Club premises in any area where the preparation of food takes place, in accordance with health and hygiene legislation. 

 

  1. Inspection of Records by Members

 

  1. Discretionary

A member may, at the discretion of the Executive Committee, on giving seven clear days prior notice of his reason in writing to the Secretary, inspect the minutes of any meeting of the Executive Committee.

 

  1. Investments

The Executive Committee may invest the funds of the Club in or upon any security, being a security in which Trustees are for the time being authorised by law to invest for which purposes Sections 1 to 6 of the “Trustee Investment Act 1961” or any Act or Acts amending or in substitution for the same and for the time being in force shall apply as if the Club were a Trustee and its funds were trust property;

 

  1. Dissolution

 

The Club may at any time be dissolved by the consent of three-fourths of the members, testified by their signatures to an Instrument of Dissolution in the form provided by the Statutory Regulations in that behalf, or by winding up in a manner provided for by the Companies Act. 

 

  1. Interpretation

 

In these rules:-

 

(a)        Wording importing the singular or plural shall include the plural and singular respectively;

 

(b)        Wording importing the masculine gender shall include the feminine;

 

(c)        “Records” shall mean books, or computer data;

 

(d)        Reference to statutes shall include subsequent legislation;

 

(e)        “Employees” shall mean any person who is required by statute to receive a written statement of employment particulars within two months of the start of employment

 

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